Guidelines in Chapter Organizing
Membership is open to all extension program implementers and institutions/organizations with extension agenda.
- Chapter Levels:
Chapters that may be organized may be any of the following provided the minimum requirements are met:
- Institutional: minimum of 15 members representing at least 3 units/offices/departments within same agency/school.
- City/Municipal: minimum of 20 members representing at least 2 institutions in the city/municipality.
- Provincial: minimum of 25 representatives representing at least 3 institutions in the province.
- Regional: minimum of 35 persons representing at least three recognized chapters within the region
- Roles:
- PAEPI shall provide the contact person, the resource persons and organizing materials such as membership form, member/officer oath, IDs, certificates of membership, PAEPI organization brochure and other documents.
- The partner institution shall provide a counterpart contact person, the venue, a skeletal force that will assist the PAEPI contact person in the conduct of the organizing activity, certificate of attendance and participation duly signed by the institution head and PAEPI contact person, Xeroxed program for distribution to participants.
- Program of Activity:
In an effort to standardize all PAEPI organizing activities, the program content shall consist mainly of the following:
Program Content
- Brief opening program under the charge of partner institution
- Orientation on the Extension Paradigm of PAEPI
- PAEPI Brief History and Game plan
- PAEPI National Extension Agenda
- PAEPI Constitution and By Laws with focus on provisions pertaining to membership
- PAEPI Election of Chapter Officers
- Oath taking of PAEPI Officers and Members
- Business Meeting and PAEPI Announcements
Duration: One-day activity is sufficient to undertake all of the above.
- Certificates of Participation and Appreciation:
- Certificates of Participation shall be jointly signed by the Institution Head and PAEPI contact person.
- Certificates of Appreciation shall be signed by the PAEPI contact person. Any individual who contributed their time and effort to the conduct of the organizing activity shall receive a certificate of appreciation.
- Registration Fee:
In as much as the organizing activity is in the nature of a seminar wherein participants are given orientation on basic concepts and principles in extension work, the partner institution may collect registration fee to defray expenses for lunch and snacks and other incidental expenses. - Payments of Membership Fees:
Interested members who signify their intent to apply as members shall be allowed to do so by filling up the membership form, participating in the election of officer and oath taking. They may pay their membership fees to the elected treasurer at a later date. Their ID and certificate of membership shall be issued by the treasurer upon payment of membership fee. - Share in the Membership Fee:
Art. III Section 4 of the PAEPI By-Laws provides the following on sharing:Sec. 4 Sharing of Membership Fees and Dues with Chapters. Chapter individual members shall pay only once the membership fee and every year thereafter the annual dues provided for under this Article directly to the chapter. After payments, the membership fee or dues paid to the chapter by the members shall be governed by the following sharing system with the Association:
- 30% of the total membership fees paid for the Region Chapter share
- 25% of the total membership fees paid for the Provincial Chapter share
- 20% of the total membership fees paid for the City/Municipal Chapter share
- 15% for the total membership fees paid for the Institutional Chapter share
